Outsourcing your payroll processing:
Remember that even though you have outsourced your payroll processing, you are always responsible for the payroll taxes. Payroll taxes accumulate quickly. Therefore, take the following steps to ensure that you are within the legal line with the company that processes your payroll:
• Make sure that the payroll company is bonded
• If you have a payroll company that files all taxes and returns, make sure that you verify that the filings are being completed by logging into the federal and state websites periodically
• Do not allow a hired individual to sign your tax returns, have them prepared for your signature and filing
• Make sure that all payroll correspondence goes directly to you and not the payroll service provider
• Request a transcript of your filings from the IRS and State periodically
When paying an employee’s final wages:
When you terminate an employee you generally have to pay them their final check at the time of termination. It’s easier to write a manual check for them and reconcile it with the payroll company later than to face possible legal action from the terminated employee. If a person in Massachusetts quits on their own, they are due their wages by the next business day.
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